Accounting Software for Small Businesses

Small business accounting software is not mysterious. We just don’t want to deal with it. This is the part where I compel you through brute force logic to do the things you know you should do but don’t want to because they take up your time.

“I have to be selling stuff! I can’t be fussing with all these little bookkeeping details!”

I hear you. When I wasn’t writing software or spending time with customers, I was grumbling and moaning about office work — those niggling details that I tend to despise as maintenance activities. Here’s the problem though… what you don’t know can hurt you!

The number one rule for any small business is:  Don’t run out of cash!

Really, Sherlock? It’s so obvious that we feel insulted when someone says this. But this is one of the key reasons why small businesses fail.

One of the main reasons to buy and use accounting software for small business is just this — to prevent you from running out of cash and halting your operations. Sure, you probably have a line of credit you can tap in an emergency, but why allow things to get that far?


Tracking cash flow may seem easy in a small office, but those pesky payables can sneak up on you. If you don’t know where you stand on cash now and where you will be next week and next month, you run the risk of embarrassment with your vendors, customers, and staff.

“Well, I just got so busy selling that I lost track of the bank balance…” is a sad story to tell during your going-out-of-business furniture sale. Arm yourself with an ally in the war against ugly surprises — get some small business accounting software.

Small Business Accounting Software

My top pick for accounting software for small business is an established brand with a deep feature set and a long history of providing business accounting software.

QuickBooks rules in small business bookkeeping software. It’s simple to use, deep in features and very affordable. I used it extensively to manage my seventh business. Here’s a summary of the features for the Online version:

SIMPLE – $13 / mo
  • 1 User
  • Record Income
  • Track Expenses
  • Send Invoices
  • Synchronize Bank & Credit Transactions
  • Print Checks
  • Back Up Your Data Online
  • Accountant Access
  • Works with QB Point of Sale
ESSENTIALS – $27 / mo
  • 3 Users
  • Recurring Invoices
  • Pay Vendor Bills
  • Schedule Payments
  • Compare with Industry
  • Control User Access
PLUS – $40 / mo
  • 5 Users
  • Purchase Orders
  • Inventory Tracking
  • Print 1099s
  • Time Entry by Workers
  • Track Billable Hours by Customer
  • Budgeting
  • Categorize Income & Expenses
  • Payroll
  • Advanced Inventory
  • Financing
  • Payments
  • Point of Sale
  • Amex OPEN
  • Demandforce

See all QuickBooks add-ons.

Get all the details about QuickBooks for each version:

Want to dig deeper? Here are top accounting software reviews:

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